Job Summary
Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Engineering/Construction Projects. The role holder would be under the minimum supervision of his superior.
Key Duties and Responsibilities
- Receive and register all engineering and construction-related documents, including in-house generated materials, ensuring accurate tracking and control.
- Manage the issuance of document numbers and maintain comprehensive document registers for all construction projects.
- Maintain and regularly update assigned project databases to ensure data integrity and accessibility.
- Ensure correct classification, sorting, and filing of documents. Maintain proper archiving protocols for both electronic and hard-copy records.
- Review the completeness and accuracy of documentation prior to submission or upload.
- Conduct quality checks on documents in accordance with company document control procedures before uploading to Aconex or other systems.
- Monitor the status of documents and follow up on pending approvals or submissions.
- Perform regular file backups to ensure secure storage and retrieval of electronic registers and documentation.
- Prepare project reports and presentation materials as required by the team or management.
- Update shared logs and trackers daily to reflect current project and document status.
- Draft letters based on stakeholder submissions, in coordination with Directors or Project Managers.
- Proactively report any HSE hazards, incidents, or concerns observed within the workplace.
- Undertake other related duties and assignments as may be required from time to time.
Technical Competencies
- Diploma.
- Knowledge of Software’s such as Aconex or Prolog is an added advantage.
Behavioural Competencies
- Excellent analytical skills.
- Good command in oral and written communication in English.
- Ability to work on your own initiative.
- Integrity and reliability.
- People oriented.
The duties and responsibilities described above are not comprehensive and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.
